Complete Coordination

Starting at $3,750

There is so much that goes into planning a wedding, and the Complete Coordination Package is for the couple who want assistance with EVERY aspect of planning their special day. Your coordinating team will assist with all aspects of the planning process including venue selection, theme development, vendor selection and more. We will eliminate the unpleasant stresses of the process including addressing invitations and managing your budget. The PartyOnWeddings Complete Coordination Package will make the wedding planning process enjoyable, fun and stress free and will include some special touches that will make your day perfect.

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Your coordination will include all the services included in our “Day of Package” as well as the following …

Consultations/Meetings

  • One time introductory meeting to discuss general wedding details and gather information (1.5 hours)
  • 2 Theme Development consultations
  • Unlimited correspondence via email or phone with your personal consultant
  • 1 scheduled in person meeting per month beginning 12 months from the event date (45 min each)
  • Presence at up to 4 additional meetings which can include but are not limited to (dress fittings, food tastings, engagement photo shoot, etc.)

 

Theme Development

  • 2 Development consultation as listed above
  • Assistance with event design, theme and décor concept development
  • Assistance with wedding stationery including, save-the-dates, invitations, RSVP’s, programs, menu’s, place cards and Thank-You notes

Detail Management

  • Customized development of event planning timeline
  • Customized budget development, maintenance and updates
  • Advice on wedding traditions, etiquette and protocol
  • Management of guest list
  • Development of floorplan and seating chart
  • Coordination of stuffing, addressing, stamping, and mailing save-the-dates and invitations
  • Work with wedding officiant to choreograph wedding ceremony
  • Scheduling of wedding day transportation
  • Scheduling of wedding day hair and makeup appointments
  • Planning of pre-wedding food and beverages (in accordance with all vendor contracts)

 

Vendor Management

  • Full access to compilation of preferred local vendors
  • Suggestions and assistance in vendor selection
  • Reviewing of all vendor contracts and monitoring of all vendor obligations and price negotiation
  • Presence at an in person consultations with 5 selected vendors
  • Tracking of deposits, payments due and final balances
  • Assistance in creating an essential shot list for photographer
  • Development of a must play and do not play list for musical entertainment

 

Special Touches

  • Assistance in coordinating a spa day (manicure/pedicure/massage appointments) for bridal party
  • Assistance to hosts of with ideas and referrals for any parties, including engagement party, bridal shower, bachelorette party, etc.
  • Coordination of hotel blocks for guests
  • Coordination and reservations of wedding night lodging for the couple
  • Delivery of couple’s luggage to the hotel for the wedding night

           Additional Touches (Can be added to the package at an additional fee: priced per hour)

  • Additional in person consultations
  • Additional vendor visits or shopping assistance
  • Assistance or complete creation of ceremony or reception décor
  • Assistance in fulfilling special requests (i.e. acquiring special party favors, special type of entertainment, development of slideshow, acquiring special or out of season flowers etc.)
  • Coordination of out-of-town gifts baskets, including shopping for items (additional fee priced per hour)
  • Production of out-of-town gift baskets and delivery to designated hotel (additional fee priced per hour)