Starting at $1,350
Unlike a full-service wedding coordinator, a “Day-of” Wedding Coordinator is for couples who want to do most of the planning themselves, but when their wedding day arrives, they need a professional to execute all of their hard work.
With PartyOnWeddings your coordinator will perform the following tasks:
Initial Consultation
- One time introductory meeting to discuss general wedding details and gather information. (1.5 hours)
- Unlimited correspondence via email with your personal consultant
- Full access to compilation of preferred local vendors
3-4 Weeks Prior to Wedding Day
- 1 Meeting with coordinator up to (2 hours) which will include
- Development of detailed timeline of wedding day
- Assistance in creating an essential shot list for photographer
- Development of a must play and do not play list for musical entertainment.
- Final walkthrough of reception location (1 Hour)
1 Week Prior to Wedding Day
- 1 final meeting with coordinator to discuss details ( up to 1 .5 hours)
- Place confirmation phone calls to all hired vendors
- Send vendors final copy of wedding timeline
Rehearsal
- Distribute wedding timelines to wedding party including list of duties to best man and maid of honor
- Work with wedding officiant to choreograph wedding ceremony, processional and recessional
Wedding Day (12 Hours)
1 or 2 Planners (2 planners may be requested at an additional fee)
- Be available by phone and email all contracted hours of the day
- Arrive at bridal preparation area to coordinate arrival of make-up artist, hair stylists.
- Check up regularly on Bride, Groom and bridal party to ensure schedule is being maintained
- Access to a fully stocked bridal emergency kit
- Confirm pick up times of transportation if applicable
- Be available to run day-of errands if needed
- Coordinate and manage all aspects of ceremony
- Coordinate and cue wedding party and musicians during processional
- Communicate with all vendors of proper placement and timing of services
- Ensure ceremony and reception sites are decorated as planned
- Gather bride, bridal party and family for photos
- Ensure photographer captures pictures on “Essential Shot List”
- Coordinate timing of events for the couple, wedding party, family, vendors and guests
- Ensure marriage license is signed and properly notarized
- Answer all guest questions courteously throughout the day
- Cue timing of all events at reception (entrance, dinner, cake cutting, speeches, dancing, announcements, garter/bouquet toss and more)
- Be available for the couple during reception
- Confirm all vendors have fulfilled obligations and complete payments
- Pack up gifts/card and ceremony and reception items and have them ready to be packed up at end of evening.
- Coordinate departure transportation for the couple
- Remain onsite until all guest have left
- Manage clean up on evening of event
Additional Touches (Can be added to the package at an additional fee: priced per hour)