Day of Coordination

Starting at $1,350

Unlike a full-service wedding coordinator, a “Day-of” Wedding Coordinator is for couples who want to do most of the planning themselves, but when their wedding day arrives, they need a professional to execute all of their hard work.

With PartyOnWeddings your coordinator will perform the following tasks:

Day-of-cropped

 

Initial Consultation

  • One time introductory meeting to discuss general wedding details and gather information. (1.5 hours)
  • Unlimited correspondence via email with your personal consultant
  • Full access to compilation of preferred local vendors

3-4 Weeks Prior to Wedding Day

  • 1 Meeting with coordinator up to (2 hours) which will include
  • Development of detailed timeline of wedding day
  • Assistance in creating an essential shot list for photographer
  • Development of a must play and do not play list for musical entertainment.
  • Final walkthrough of reception location (1 Hour)

1 Week Prior to Wedding Day

  • 1 final meeting with coordinator to discuss details ( up to 1 .5 hours)
  • Place confirmation phone calls to all hired vendors
  • Send vendors final copy of wedding timeline

Rehearsal

  • Distribute wedding timelines to wedding party including list of duties to best man and maid of honor
  • Work with wedding officiant to choreograph wedding ceremony, processional and recessional

Wedding Day (12 Hours)

1 or 2 Planners (2 planners may be requested at an additional fee)

  • Be available by phone and email all contracted hours of the day
  • Arrive at bridal preparation area to coordinate arrival of make-up artist, hair stylists.
  • Check up regularly on Bride, Groom and bridal party to ensure schedule is being maintained
  • Access to a fully stocked bridal emergency kit
  • Confirm pick up times of transportation if applicable
  • Be available to run day-of errands if needed
  • Coordinate and manage all aspects of ceremony
  • Coordinate and cue wedding party and musicians during processional
  • Communicate with all vendors of proper placement and timing of services
  • Ensure ceremony and reception sites are decorated as planned
  • Gather bride, bridal party and family for photos
  • Ensure photographer captures pictures on “Essential Shot List”
  • Coordinate timing of events for the couple, wedding party, family, vendors and guests
  • Ensure marriage license is signed and properly notarized
  • Answer all guest questions courteously throughout the day
  • Cue timing of all events at reception (entrance, dinner, cake cutting, speeches, dancing, announcements, garter/bouquet toss and more)
  • Be available for the couple during reception
  • Confirm all vendors have fulfilled obligations and complete payments
  • Pack up gifts/card and ceremony and reception items and have them ready to be packed up at end of evening.
  • Coordinate departure transportation for the couple
  • Remain onsite until all guest have left
  • Manage clean up on evening of event

Additional Touches (Can be added to the package at an additional fee: priced per hour)